VIRTUAL ASSISTANT SERVICES

FOR PHOTOGRAPHERS

SEE AVAILABLE SERVICES

For the creative

busy bees

Now Offering

EDITING + VIRTUAL ASSISTANCE SERVICES

for photographers

As a photographer, your expertise lies in capturing breathtaking moments, connecting with your clients, and immersing yourself in your art.

On the other side, as a human, you deserve all the rest and time you can get to spend living your life. If you’re looking for help, I’m here for you!

When you work with me, I aim to be your helping hand by managing the extra bits of work (like editing, blogging, and other admin tasks) that consume your time and energy.

I’ll work behind the scenes while you continue to share your gift with the world!

HOW I CAN SUPPORT YOU TODAY?

This is your sign to lighten your workload and fully focus on your true passion.

I’m here to help you reclaim your personal and creative space.

Photo and Edits by Sara Soto Photography

Photos and Edits by Sara Soto Photography

Hi there, I’m Sara! Your new virtual office support.

Just like you, I love the art of photography and meeting clients to capture their life stories.

But I know the tasks of owning a small business pile up easily and can come at a cost to your professional and personal life. Endless hours of editing and keeping up with other aspects of your business is tough (especially during busy season)!

So, let me help you get that balance back on track.

While you continue to grow your business and prioritize your time, I’ll be there cheering you on and helping you to show up 100% for your clients too.

CONTACT ME

So let’s lighten your load

What’s been sitting on your to-do list this season?

Social Media

Content Management

With social media management services, your content is thoughtfully created, scheduled, and optimized to reach your audience on both Instagram and Facebook.

Here’s what’s included in the base package:

  • Up to 8 static posts per month, cross-posted to Instagram and Facebook

  • 2 short-form reels per month (provided by you or repurposed from your existing content)

  • SEO-optimized captions for every post, including hashtags and keywords

  • All content scheduled and managed via scheduling apps

  • Client support via email with timely responses

This way, your social media stays consistent, polished, and effective so you can focus on running your business while your online presence grows.

Content prep and scheduling management starts at $250 per month, $600 for a 3-month period, or $1000 for a 6-month period

INQUIRE ABOUT SOCIAL MEDIA SCHEDULING

Blogging

All photography niches

Your blog deserves attention and consistency after the first one you published!

That’s where services like writing optimized blog posts and putting together Pinterest graphics (add-on) come in.

These tasks help you share the story behind your content, and your expertise, while also attracting potential clients who might discover you through Google.

Here’s what I can help with:

  • Drafting and writing SEO-friendly blog posts

  • Optimizing blog images for faster loading and better performance

  • Creating Pinterest pins to link to your blog posts (optional add-on)

  • Scheduling and monitoring published posts to keep everything running smoothly

  • Updating old blog posts to contain fresh and relevant information

This way, your content not only reaches your audience but also works harder to grow your business online.

Average service cost: Blog posts of <1000 words start at $200

INQUIRE ABOUT BLOGS

Back-end Tasks

Let’s keep it real: Being a photographer isn’t only about editing and social media.

There are SO many behind-the-scene tasks that aren’t talked about enough. It’s hard to keep track of everything sometimes!

That’s why if you find yourself wishing someone could do your gallery prep, client guides, and even email templates, I’m here to help.

Here’s how I can help:

  • Uploading your final images to your gallery delivery system, like Pic-time, and prepping emails for scheduled delivery

  • Setting up a CRM system, like Honeybook, or explaining how it works so you can set it up yourself

  • Crafting email templates for inquiries all the way through your client offboarding and review emails (ex: Inquiry response, Follow ups, Proposal, Contract Ready, Video/Call Meeting, Questionnaire email, Payment Reminder, Gallery Delivery, Review Requests, among others)

  • Creating PDFs for your clients onboarding/booking process, mailing list freebies, and promotional emails

Average service cost: Varies by tasks but clients typically invest ~ $100/month

INQUIRE ABOUT ADMIN TASKS

Photo Edits

Couples, weddings, and elopements only

If you love photographing far more (or have tons of clients) but find yourself burning through the culling and editing process, I’d love to step in.

I offer culling, color correction (Lightroom Classic), and minor photoshop detailing per your request.

For Couples, weddings, and elopements only.

  • Culling + Straightening from RAWs or Smart Catalog in Lr Classic

  • Lr Classic edits (basic or advance with masks)

  • Basic clean ups on Ps

  • Advanced clean ups or faceswaps on Ps

Photos and Editing by Sara Soto Photography

Average service cost: Small galleries of <2000 images start at $150

INQUIRE ABOUT PHOTO EDITING

Commonly Asked Questions

  • I work based on projects so all tasks are invoice per item (a few are per hour). If you wish to work based on time, I offer 3-month and 6-month contracts. For these, a contract will be used to ensure all terms, payment plans, and deliverables are clear and completed.

  • Each task has a fee (check the rates on the service you need). You will be invoiced based on which tasks you want to work at a time.

    As for payment, 25% of the total cost is required to be paid before any work can begin. The final 75% is due 24 hours after final delivery.

    Please note that the 25% payment is non-refundable fee.

    All payments are processed via Paypal. Other methods are not accepted at this time.

  • I edit couples (engagement, maternity, anniversary), elopements or intimate weddings. However, I'm more than happy to assist with any sessions with natural light or in outdoor spaces.

    I do not edit the following: indoor/studio, pets, events, or newborn photography.

  • I work with several photographers so turnaround usually depends on what editing services are needed, number of images in the gallery is, and how busy the season is.

    On average, tasks like cull and cropping can take 3-5 business days, while advance edit services can take up to 2 weeks to complete.

    If you need expedited services, please contact me with details (an additional fee may apply).

  • I work based on your edits! I ask that you share anchor images in your Lightroom Classic catalog, or you share your editing process with me so I can match it.

    However, if you don't have a set style or are looking for a change, I'm can edit with my own preset: natural, true-to-color with a side of warmth and shadows.

  • Depending on your project and your deadlines, blogging and other tasks may take 1-2 weeks to complete. Some tasks may even need further check-ins to ensure they are running smoothly.

  • Average costs for services are shown on each section, however, please submit a contact form for detailed information and a quote.

For detailed services and pricing, please send me a message!

Sara is a photography virtual assistant based in California offering social media management, blogging, and other assistance for photographers.

Please submit your contact form for detailed information on pricing or a personalized quote!

CONTACT SARA